Job Title: Part-time Accounts/Administration Assistant (Permanent)
Salary: £25-30k (DOE)
Reports to: Finance Manager
Location: Cramlington
Working Hours: Part-time 17.5 hours per week (working schedule below)
Start Date: December/January
About the Role:
We are seeking a reliable and detail-oriented Accounts/Administration Assistant to support the finance team on a part-time basis. This role is ideal for someone with a solid foundation in accounting administration, particularly using Sage 50, and who is confident managing daily financial transactions, reconciliations, and general office administration tasks.
The successful candidate will work closely with the Finance Manager to ensure timely and accurate recording of financial data, maintain up-to-date contract records, and support the business in its day-to-day financial operations.
Key Responsibilities:
Sales and Invoicing
- Raise and email sales invoices using Excel
- Record and enter sales invoices into Sage 50 Accounts
Purchasing and Supplier Management
- Process purchase invoices, ensuring they match with delivery notes and purchase orders
- Prepare and process supplier payment runs, including BACs payments via Lloyds Online Banking
- Perform credit control duties, following up on overdue invoices and managing customer accounts
Banking and Reconciliation
- Perform daily bank reconciliations
- Record all payments and receipts accurately in Sage 50
Expenses and Credit Cards
- Check and process monthly staff cash expenses and credit card statements
- Ensure expenses are properly coded and supported with receipts
Contract Administration
- Raise and maintain Service Level Agreements (SLAs) for maintenance support contracts
- Raise invoices related to SLAs as required
- Maintain up-to-date contract records using Microsoft Word
General Administration
- Perform general administrative duties as needed by the finance team
- Support document filing, data entry, and communication with internal teams and suppliers
Person Specification:
Essential Experience & Skills:
- Proven experience using Sage 50 Accounts
- Competent in Microsoft Excel, including basic formulas and data organisation
- Proficient in Microsoft Outlook and Word
- Strong attention to detail and data accuracy
- Good organisational skills with the ability to work independently
- Experience in data entry and basic bookkeeping
Desirable:
- Previous experience in a part-time finance or admin support role
- Experience with credit control and supplier payment processing
- Familiarity with online banking systems, especially Lloyds BACs payments
Key Attributes:
- Reliable and trustworthy
- Strong communication skills
- Able to manage workload and meet deadlines
- Comfortable working in a small team or independently
- Proactive and willing to assist across a range of finance and administrative tasks
Benefits:
- Flexible part-time working hours
- Friendly and supportive working environment
- Opportunity to gain broad experience across finance and administration
- Free on-site parking
- Access to training or upskilling opportunities
- Holiday entitlement (pro rata for part-time)
- Pension contribution scheme
Working Hours:
Part-time – Ideally Monday & Wednesday, 8:30am–2:00pm and Thursday, 8:30am–2:00pm.
However, flexible hours can be considered and tailored to suit the right candidate.